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Knowing when a lead replies is half the battle in outbound. Vosen monitors your LinkedIn conversations and surfaces replies inside the CRM so you never miss a hot lead buried in your inbox. Every reply is logged automatically, giving you the context you need to follow up with confidence.

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How reply tracking works

When a lead replies to one of your LinkedIn voice notes, Vosen detects the incoming message and immediately updates that lead’s status to Replied in the CRM. No manual action is needed on your part. The reply timestamp is recorded against the lead’s profile, and the conversation thread is accessible directly from their lead card. This means you can check the CRM at any point and know exactly which leads have responded, when they responded, and what stage they are in — without having to scroll through LinkedIn messages one by one.

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Viewing replies

1

Go to Leads in the sidebar

Click Leads in the left sidebar to open the CRM dashboard.
2

Filter by status 'Replied'

Use the Status filter at the top of the board and select Replied. The view updates to show only leads who have responded to your voice notes.
3

Click a lead to see their details

Select any lead card to open their profile. You’ll see their contact information, the campaign they came from, the reply timestamp, and their conversation history.
4

Add notes or move to the next stage

While you’re in the lead profile, add a note to record what was discussed, then drag the lead card — or use the Stage dropdown — to move them forward in the pipeline.

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Taking action on replies

A reply is a buying signal — acting on it quickly increases your chances of booking a meeting. Keep these habits in mind:
  • Respond on LinkedIn promptly. Leads who reply to a voice note are engaged. The sooner you respond, the better your conversion rate.
  • Log what was said. After your response, add a note to the lead’s card summarising the exchange. This keeps your pipeline accurate and helps if a team member picks up the conversation later.
  • Advance the stage. Move the lead to In Conversation once you’ve exchanged messages, or straight to Booked if they’ve agreed to a meeting. Keeping stages up to date means your board always reflects where each deal stands.
Check the CRM at the start of each day and filter by Replied to catch any overnight responses. Fresh replies tend to convert at a higher rate, so following up within the first few hours can make a significant difference.